Commercial Events Specialist at Pegasus Laboratories, Inc. (Expired)

<div class="content-intro">At PBI-Gordon Companies, and our subsidiaries PBI-Gordon Corporation, Pegasus Laboratories, and PetAg, Inc, our priority is people, pets, and the places they go.  As employee owners, we support each other in building our careers as well as our companies.  Our foundation is rooted in integrity, innovation, partnership, and pride. Come grow with us!</div>Reports to: Vice President Sales and Commercial Operations   Position Summary This role is responsible for planning complex meetings, events, and travel logistics in support of the Pegasus Laboratories Commercial team, ensuring seamless execution and alignment with business objectives. It leads the end-to-end planning and delivery of trade shows and events to ensure consistent, high-quality brand representation. Additionally, the role provides comprehensive administrative and operational support to senior leadership, including vendor management, budget oversight, expense tracking, communications, and executive-level presentation development.  Compensation & Benefits  <ul> <li style="font-family: helvetica, arial, sans-serif;">Employee Ownership (ESOP): Company-funded retirement contribution of approximately 18% of pay, plus 401(k) </li> <li style="font-family: helvetica, arial, sans-serif;">Competitive base salary with performance-based bonus opportunity </li> <li style="font-family: helvetica, arial, sans-serif;">Comprehensive benefits package: Medical, Dental, Vision, Life, Disability, FSA, and Pet Insurance </li> <li style="font-family: helvetica, arial, sans-serif;">Generous paid time off, paid holidays, and parental leave </li> <li style="font-family: helvetica, arial, sans-serif;">Fitness and tuition reimbursement programs </li> </ul> Essential Duties & Responsibilities <ul> <li style="font-family: helvetica, arial, sans-serif;">Plan and coordinate meetings, conferences, and teleconferences of varying size and complexity, including recurring Leadership Team (LT) meetings, ensuring efficient scheduling and seamless logistical execution.  </li> <li style="font-family: helvetica, arial, sans-serif;">Lead the planning and execution of large-scale internal meetings and the annual distributor incentive trip, delivering high-quality experiences aligned with business objectives.  </li> <li style="font-family: helvetica, arial, sans-serif;">Plan diverse event types, including sales meetings, product launch meetings, and national tradeshows, ensuring consistency and excellence across all touchpoints.  </li> <li style="font-family: helvetica, arial, sans-serif;">Manage end-to-end event logistics, including sourcing venues and negotiating quotes, budget management, contract facilitation, attendee coordination, travel arrangements, and onsite execution (meeting space, audiovisual, food & beverage, etc.).  </li> <li style="font-family: helvetica, arial, sans-serif;">Oversee travel and accommodation logistics for both small and large-scale tradeshows, ensuring efficiency, cost-effectiveness, and positive attendee experiences.  </li> <li style="font-family: helvetica, arial, sans-serif;">Arrange leadership and sales team training logistics, including travel, meeting space, and accommodations to support effective learning environments.  </li> <li style="font-family: helvetica, arial, sans-serif;">Forecast, monitor, and track monthly SG&A expenditures for Pegasus, ensuring financial accuracy and adherence to budget targets.  </li> <li style="font-family: helvetica, arial, sans-serif;">Establish and manage vendor relationships, including onboarding, confidentiality agreements, and consulting contracts, ensuring compliance and operational efficiency.  </li> <li style="font-family: helvetica, arial, sans-serif;">Develop, edit, and proofread high-quality executive PowerPoint presentations for the Vice President, U.S. Sales & Commercial Operations.  </li> <li style="font-family: helvetica, arial, sans-serif;">Oversee the expense management process for the Vice President’s direct reports, ensuring timely submission and conducting initial reviews of Concur expense reports for accuracy and compliance.  </li> <li style="font-family: helvetica, arial, sans-serif;">Maintain professional, responsive, and polished communication with internal and external stakeholders via phone and email.  </li> <li style="font-family: helvetica, arial, sans-serif;">Support additional operational and administrative initiatives as needed to meet evolving business priorities. </li> </ul> Safety Responsibilities <ul> <li style="font-family: helvetica, arial, sans-serif;">Follow all company safety policies and procedures. </li> <li style="font-family: helvetica, arial, sans-serif;">Participate in required safety training. </li> <li style="font-family: helvetica, arial, sans-serif;">Report unsafe conditions, near misses, and incidents promptly. </li> </ul> Required Qualifications <ul> <li style="font-family: helvetica, arial, sans-serif;">Education: Bachelor’s degree required, with coursework in business administration, communications, or accounting desired, or equivalent work experience  </li> <li style="font-family: helvetica, arial, sans-serif;">Experience: 5 or more years in trade show event planning and/or supporting senior-level management in a professional environment. </li> <li style="font-family: helvetica, arial, sans-serif;">Skills & Abilities:  <ul> <li style="font-family: helvetica, arial, sans-serif;" data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="3" data-aria-level="1">Ability to uphold the highest confidentiality and to be discreet about company information and personal information of the Pegasus senior leadership team.   </li> <li style="font-family: helvetica, arial, sans-serif;" data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="3" data-aria-level="1">Strong professional presence and demonstrated leadership skills, sound judgment, and the ability to interface with customers, employees and leaders at all levels effectively. </li> <li style="font-family: helvetica, arial, sans-serif;" data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="3" data-aria-level="1">Strong written and verbal communication skills. </li> <li style="font-family: helvetica, arial, sans-serif;" data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="3" data-aria-level="1">Self-directed professional with strong interpersonal skills and emotional intelligence </li> <li style="font-family: helvetica, arial, sans-serif;" data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="3" data-aria-level="1">Advanced skills in Microsoft Office (Word, Excel, PowerPoint, and Outlook); Smartsheet, SharePoint, OneNote, Visio, Concur  </li> <li style="font-family: helvetica, arial, sans-serif;" data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="3" data-aria-level="1">Familiarity with the Animal Health market is not required but would be a plus. </li> <li style="font-family: helvetica, arial, sans-serif;" data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="3" data-aria-level="1">Experience with Concur expense management software preferred. </li> <li style="font-family: helvetica, arial, sans-serif;" data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="3" data-aria-level="1">Effective time management and organizational skills; proven ability to prioritize while simultaneously managing numerous projects/processes often under tight deadlines. </li> <li style="font-family: helvetica, arial, sans-serif;" data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="3" data-aria-level="1">Ability to understand projects, think critically, and identify solutions. </li> <li style="font-family: helvetica, arial, sans-serif;" data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="3" data-aria-level="1">Up to 50% Travel </li> </ul> </li> </ul> Work Environment & Culture  PBI-Gordon Companies offers a collaborative, employee-owned environment where accountability, partnership, and continuous improvement are valued. Team members are encouraged to contribute ideas, develop professionally, and grow their careers alongside the business.  Equal Opportunity Employer  PBI-Gordon Companies is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees.  Ready to Apply?  <div>If you’re passionate about event planning and execution, executive-level administrative support, and managing complex travel logistics and vendor relationships, we’d love to hear from you. <div> <div id="copilot-message-r1t" class="fai-CopilotMessage__content r1izxv8h ___7qar2c0 fcthzvy"> <div> <div> <div class="___1vve6yh f22iagw f1vx9l62 f122n59 f3bhgqh f1mnxvew fly5x3f"> <div class="___j4vmuw0 f22iagw f1vx9l62 f1869bpl fly5x3f fbc6vix"> <div data-testid="loading-message" data-fui-focus-visible=""> <div> <div> <div id="response-idr1r" class="___1yop6mf f336tjw f9ijwd5 fz7g6wx fod5ikn f1s184ao" data-testid="lastChatMessage"> <div class="___1peis63 f22iagw f1063pyq f6jr5hl f1c88k3p"> <div class="___4htdyp0 fz7g6wx fy77jfu"> <div class="___1j4t0a1 f1lmfglv f1abmfm4" data-testid="markdown-reply" data-message-type="Chat"> <div class="___nfp7g60 f22iagw f1vx9l62 fkmyikg fk15e71 f1k953kz f137keqj f1rncccw f1stllg3 f1w4kmmc f1tric3v f10dk5ic fx8cdsv f16nlwsl f1eookvz fhjrts3 fqugt2f f18d18k8 f1v1vhmp f1hdmul3 f198vjnp f2dshw1 fjpjndq fnmj2pj ffrrb40 f1mon110 fhajzam fimndk6 fxv4dng fb1rn9k f59wlhv f1xmfh30 f18yf5o5 fmr6chf fw8qy2q ff161sd f1qr7t77 f1yyogn1 foogchg fp5872b f1tpb8gf f1hdgrc8 f1vatr43 frkxccd f9pdzkb f158oiaz ft5kggy f5l4ui7 f13j03li f18xdoka f8off4e f1go6zfc f128n2ra f1jpxw2j f1lwd9n0 fy0b8hm f1g2633v fx4kvgi fkvolse f1gxrt3a f1os76ua f1js9cnw f1g87ej0 freluf8 f1yggaq6 f2i3chp f1151osp florpoh f35kzfz ftp9m57 f1e288vi fz62hnz fixvuys f1nmofwh fc1c6mv f18a2er7 fhvkrdl fhxnn68 f1oce4bo fvhlfan f7tc0t0 f1ngf1n2 ffrzq6x f1yjiq2m f1aqdgql f1huvaf f10ij78l f1k94sa4 fkmfumq f1jvzkyl f1eu24ob f1xbfc1f fmf0lwf f107dsy8 f3w566c f4648sl f13zpkng f7unjfp f8p1rz fzu6h1w f1i1bi6h f1smo7hi f1sk1xod f1kgogdq f1gjktkp ft608jz f1o9wiiv fg3xr24 fhd155k f1b8gl2e fg4b9ou flb4lo fdicbfk fgwcyh1 f1jbds0d f1fb9uea f1stuka4 fcrtu6g fwqh0xn f11w66yg f6e0e65 f1vvgu0 f1607507 fgct6un f1ec1nbe fg3fpv7 f1m9bycv f1ntoah8 f1b694rt faql4r2 fpjuhzh fmavl6h f1d9bsk fmzhlt0 f145l92p fwkyaqm f129obh1 f19la9g f127w39w fr0ux9m fxhidck f1cu4h9j f1wnbo7v f1eueg4z fy9c24f f1h2o91j f1iw08fq f19n0e5"> <div class="paragraph-in-scc-markdown-text ___1ngh792 ftgm304 f1iaxwol">Apply today to join an employee-owned organization that values ownership, collaboration, exceptional service, and professional excellence.</div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </div> </div>  <div class="content-conclusion">  <hr> PBI-Gordon Companies and its subsidiaries are proud to offer a comprehensive benefits package to eligible, full-time employees who work 30 hours per week or more. Full-time employees will become eligible to participate in benefits on the first of the month following their start date, unless stated otherwise below. (Note: Interns do not qualify for eligibility.) Medical Insurance We are committed to helping you and your dependents maintain health and wellness by offering voluntary, competitive medical insurance and prescription drug plan options. Dental Insurance Choose from two voluntary dental plans that are designed to help protect you and your dependents’ oral health.  Vision Insurance Our voluntary vision insurance plan is designed to help protect you and your dependents eye health. Coverage is available for eye exams, frames, lenses, and contact lenses. Employee owners are responsible for 100% of the cost of this plan. Life Insurance with Accidental Death & Dismemberment (AD&D) We offer a company-paid $50,000 life insurance policy with AD&D. You also have the opportunity to purchase additional life and AD&D insurance for yourself, your spouse and/or your dependent children. The cost for this coverage is based on the amount you elect and your age. Short- and Long-term Disability Our company-paid short-term and long-term disability plans to provide income replacement in the event you are not able to work due to illness or injury. Short-term disability will provide 70% income replacement up to $1,350 per week and long-term disability will provide 60% income replacement up to $5,000 per month. Employee Assistance Program (EAP) EAP Services are company paid to benefit all employee-owners and their families. EAP provides up to six free counseling sessions to help you and your family members manage life stressors, solve personal or relationship concerns, and achieve your goals. Flexible Spending Account (FSA) Flexible Spending Plans offer employee-owners the option to set aside pre-tax monies into a medical reimbursement or dependent care account to help pay for out-of-pocket medical, dental or vision expenses or day care costs. The maximum contributions are determined by the IRS and adjusted annually. This is a use-it-or-lose-it account, meaning any funds remaining in the account following the close of the plan year will be forfeited. Pet Insurance We love our pets! Pet insurance options for your furry friends is offered through the ASPCA. Employee-owners can enroll and pay premiums directly to ASPCA. Paid Holidays & Paid Time Off (PTO) Everyone needs time off to rest and recharge! Paid time off includes Regular PTO, Personal PTO, and specified paid company holidays. *The amount of paid time off (PTO) depends upon the employee's position and years of service. Employee Stock Ownership Plan (ESOP) We act like we own the company because we do! An ESOP provides employees with an ownership stake in the company. It’s an additional form of compensation directly tied to PBI-Gordon Companies financial success. All regular employees are eligible to participate in the ESOP the first of the month following 30 days of service. PBI-Gordon Companies contributes approximately 18% of total compensation annually with a six-year vesting schedule. Our ESOP is more than a benefit, it is a key part of a culture, and it can provide significant rewards in retirement! 401(k) Retirement Savings Plan Saving for retirement is one of the most important financial decisions you can make. We offer a 401(k)-retirement savings plan to assist employees with this important financial goal. New employee owners are eligible to participate the first of the month following 30 days of employment. We provide a company match of 100% up to 3% deferral with a three-year vesting schedule. Fitness Reimbursement We believe regular exercise helps improve overall health and job performance. PBI-Gordon will reimburse up to a maximum of $300 annually for gym/fitness memberships. William Everett & Mary Ellen Mealman Scholarship Fund Children or grandchildren of employee-owners may apply for a scholarship under the William Everett & Mary Ellen Mealman scholarship fund. Applicants are awarded based on financial need, academic achievement, and involvement in extracurricular/community activities.   Tuition Reimbursement After one full year of employment, employee-owners are eligible for tuition reimbursement for bachelor’s level coursework related to their current job or any future job offered at PBI-Gordon Companies. Parental Leave Company paid parental leave is offered to employee-owners following the birth of a child or the placement of a child with an employee in connection with adoption, foster care, or surrogacy. This policy will run concurrently with Family and Medical Leave Act (FMLA) leave, as applicable. <hr> If you are a California resident, you have rights under the California Consumer Privacy Act (CCPA). Please see our <a href="https://www.pbigordon.com/california-privacy-notice/">CCPA disclosure</a> for more information. <hr> Employment is contingent upon and may not begin until the successful completion of a pre-employment background check and drug screen. PBI-Gordon and its subsidiaries participate in E-Verify to confirm the identity and employment eligibility of all persons hired to work in the United States. For more information about E-Verify, including your rights and responsibilities, please visit the <a href="https://www.e-verify.gov/employees/e-verify-overview">E-Verify Website.  </a><a href="https://www.e-verify.gov/employees/e-verify-overview"> </a>  </div>

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Department: Pegasus Laboratories, Inc.- Admin

Benefits

Offices: Pegasus Laboratories, Inc. | HQ | 9101 Ely Road, Pensacola, FL 32514

Commercial Events Specialist

Qualifications

Benefits

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