Tradeshow & Marketing Specialist

About You

The Tradeshow & Marketing Specialist will be responsible for leading end-to-end planning and execution of key conferences, client events, and internal events. Assigned to specific business lines, you will serve as the primary events partner for those groups – owning timelines, logistics, vendor management, creative coordination, and on-site delivery for conferences, as well as select internal and client events.

You have 10+ years in corporate event planning, a strong grasp of project management, and the ability to think strategically about event value, audience alignment, and brand consistency. You are extremely detail-oriented, proactive, and able to juggle multiple complex events at once while maintaining strong communication with cross-functional stakeholders.

There is a preference for the geographies of Houston, TX; Irvine, CA; Little Rock, AR; Denver, CO or Raleigh, NC, but open to remote.

What We Can Offer You

Our Mission is: To help protect the air we breathe, the water we drink, and the soil that feeds us, and is supported by our Principles: We Value Our People, We Value Our Community, We Value Our Clients, We Value Our Shareholders. We care for the well-being of our people and offer:

As a key member of our Montrose team, you can expect:

Mentorship and professional development resources to advance your career
Direct exposure to our industry’s leading experts who are solving the world’s toughest environmental challenges
An entrepreneurial environment where you can learn, thrive and collaborate with talented colleagues
Opportunities to engage and contribute in our Diversity, Fairness and Inclusion and Women Empowering Leadership employee resource groups
Competitive compensation package: annual salary ranging from $70,000 - $80,000 USD commensurate with accomplishments, performance, credentials and geography
Competitive medical, dental, and vision insurance coverage
401k with a competitive 4% employer match
Progressive vacation policies, company holidays and paid parental leave benefits to ensure work/life balance
A financial assistance program that supports peers in need, known as the Montrose Foundation
Access to attractive student loan rates to optimize your student loan payoff plans

A DAY IN THE LIFE

As a member of the Marketing and Communications team, this role will be responsible for a full range of event-related activities, including:

Leading end-to-end project management for assigned conferences and client events, including: Establishing project plans and timelines in project management platform(s), securing booth, sponsorship, and complimentary attendee registrations, ordering exhibitor services, arranging for the shipment of event displays and booth materials, overseeing or delegating on-site and off-site logistics, abstract tracking, event campaign support in Salesforce, coordinating pre- and post-event communications with key marketing and communications team members, leading pre- and post-event planning calls, ensuring post-event follow-up activities are completed in partnership with sales and marketing, and other related support tasks.
Serving as the primary events partner for assigned business lines, building strong relationships with segment and sector leaders, sales teams, and subject matter experts. Ensuring events support business priorities, growth markets, and thought leadership goals.
Leading Tier 1 client events, including receptions, dinners, and small-format proprietary events, from concept through execution, including venue sourcing, menu selection, AV coordination, run of show development, and onsite management.
Supporting project management for high-level internal events, including Annual Leadership Meetings, Global Sales Meetings, and executive offsites, including: Partnering with the Event Manager and senior leadership to define timelines, deliverables, responsibilities, and workflows for internal events, managing vendor and venue relationships within established budget guidelines, assisting with agendas, presentation coordination, staging needs, signage, and internal communications in partnership with key marketing and communication team members, providing onsite support to ensure a polished, professional experience for attendees, and work with fellow team members to delegate or oversee tactical tasks, ensuring quality and completeness.
Collaborating with key stakeholders to facilitate the development of event collateral (booth graphics, signage, flysheets, etc.), ensuring alignment to brand standards and tone of voice.
Managing approved event budgets, identifying cost-saving opportunities and improvements without compromising event quality, and sourcing, negotiating, and monitoring vendor performance to ensure event goals, deadlines and budgets are met.
Supporting Salesforce campaign tracking and reporting, providing accurate and timely event expenses necessary for qualitative insights, ROI, and post-event summaries.
Helping to onboard and train new team members on tools, workflows, and event best practices.
Staying up-to-date on industry trends and best practices by completing formal training, reviewing professional publications, and attending workshops or webinars.
Performing other duties as assigned.

Necessary Qualifications

To perform this job successfully, individuals must be able to perform each duty and responsibility satisfactorily. The requirements listed below represent the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the duties and responsibilities.

Associate’s degree or higher, preferably in Marketing, Hospitality Management, or Communications from an accredited university
10+ years of event planning experience
Experience managing Tier 1 conferences, large client events, proprietary events, or high-level internal meetings
Proven ability to project manage multiple events simultaneously from concept through execution
Experience negotiating with venues, AV vendors, DMCs, exhibit houses, or other event partners.
Proficient with Microsoft Office and project management software such as Asana or ClickUp
Strong organizational skills with exceptional attention to detail and follow-through
Ability to interface effectively with cross-functional teams and all levels of personnel, including executives
Excellent verbal and written communication skills with the ability to clearly convey plans, expectations, and timelines
Strong problem-solving skills and the ability to make sound decisions in high-pressure situations
Must be able to work independently and demonstrate strong self-motivation
Ability to travel approximately 4-9 times a year to support Tier 1 conferences, client events, internal events, team retreats, and professional development training.
Must be able to lift 20 lbs.

Preferred Qualifications

Bachelor’s Degree, preferably in Marketing, Hospitality Management, or Communications from an accredited university
Experience in B2B industries such as environmental services, consulting, scientific fields, or related industries.
Experience with CRM systems (e.g. Salesforce) and basic understanding of event ROI and pipeline reporting.
Familiarity with Adobe Creative Cloud or experience collaborating closely with creative teams.
Experience training or mentoring junior event professionals.
Experience with event management platforms or exhibitor portals.

MAKE THE MOVE TO ACCELERATE YOUR CAREER

We are going to be blunt – the way we work may not suit everyone. We are a fast-paced, dynamic and high-growth company. You are your own boss, but you will get tons of guidance and plenty of support from talented, super-smart colleagues and its service providers.

Want to know more about us? Visit montrose-env.com and have fun!