Why Join Us?

From your corporate event, brand activation, festival, holiday affair or social gathering, we are a trusted event planning agency based in Houston, Texas that uniquely pairs you with the top vendors, creative and community partners to produce your next dream event.

Planned With is an event agency of experienced creatives, visionaries, hustlers and artists with a passion for parties and creating unique, engaging and beautiful event experiences. We hold ourselves to the highest standards of creativity, collaboration and communication with our clients. We like to push boundaries with all the tiny details. Planned With is based in Houston, TX and we produce events across Texas, with the goal of keeping Texas as a premier destination for any event.

About This Opportunity:

We are currently seeking a freelance, creative, talented and experienced Junior Event Planner to play a pivotal role in Planned With's growing event planning business. The responsibilities for the Junior Event Planner include planning, managing and producing event projects for Planned With to meet established revenue goals and client expectations. This candidate is a team player, well-prepared, organized, leads by example and is responsible for successfully producing events representative of the Planned With brand. We expect the Junior Event Planner/Project Manager to bring a positive attitude to the day-to-day operations and a depth of knowledge and organization that enhance the Planned With event workflow.

We are seeking an individual who is confident, self-managed and has a positive attitude to work closely with clients. We expect this candidate to have at least two years of professional event planning experience and an individual with a business savvy and entrepreneurial mindset. This is a contract position with a remote work schedule.

What You'll Do:

Event Planning:

Plan and execute events/projects representative of the Planned With brand
Secure all necessary contracts and deposits from clients
Manage event timelines, budgets and vendor relationships
Coordinate all necessary production-related vendors and logistics, including but not limited to: tent, power, catering, lighting, AV, show production, entertainment, transportation, furniture rentals, fabrications and new inventory production to ensure event success
Coordinate site inspections and work directly with site contacts to ensure a smooth integration of their operation and our installation
Coordinate all invoicing and payments between Accounting Department and client
Ensure production team leaders receive accurate event information according to established timeframes
Support on-site event execution and facilitate the successful delivery, installation, and strike of all events
Supervise the performance of all event onsite staff including all contracted outside vendors

Creative Direction:

Collaborate with the creative team to develop innovative concepts and themes for events (in Pinterest and Canva)
Assist in designing event layouts, decor, and overall aesthetic (in Canva)
Contribute to the development of 3D renderings, event branding materials, invitations, and promotional content as needed
Ensure brand consistency and high-quality standards across all creative deliverables

Client & Stakeholder Management:

Communicate effectively with clients to understand their vision, goals, and requirements
Provide regular updates to clients and internal stakeholders on event progress and creative direction
Address client feedback and make necessary adjustments to meet expectations

Research & Innovation:

Stay updated on industry trends, emerging technologies, and creative techniques
Conduct research to identify new opportunities for enhancing event experiences
Propose fresh and innovative ideas to elevate the quality and impact of our events

Other Duties:

Other various responsibilities as assigned by supervisor, including social media, sales and administrative duties, such as but not limited to:
Updating the Planned With website and Pinterest board with new event galleries
Assist with continuing to research fabricators and carpenters and curate the Planned With Production inventory

Qualifications & Experience:

4 year Bachelor’s Degree in Event Management, Marketing, Communications, or a related field
1-2 years of experience in event planning, creative direction, or a similar role
Ability to work well under pressure, juggle and prioritize multiple projects and adjust work accordingly, often against tight deadlines
Creative mindset with a keen eye for detail and aesthetics
Flexibility to travel and work evenings/weekends as needed
Strong organizational and project management skills
Excellent communication and interpersonal abilities
Is proficient in Microsoft Office, Google Drive, Canva, Adobe Creative Suite

Planned With

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Freelance Junior Event Planner