AMERICAN UNIVERSITY OF BEIRUT

The Debs Center - New York Office

Position:

Part-Time- Office Assistant, reporting to the Associate Director of Operations

Schedule:

In-person-Monday, Tuesday, and Thursdays, approx. 25 hours a week; occasional Wednesday and Fridays for events

Start: Immediate

MINIMUM JOB REQUIREMENTS:

· Bachelor’s degree

· Minimum of 2 years of administrative experience.

· Higher education experience preferred.

· Highly organized

· Professional demeanor – this position involves interaction with VIP board members, panelists, and guests

· Familiar with Microsoft 365 Suite – specifically SharePoint

Responsibilities Include:

· Record keeping for Office of the President: printing, filing and file maintenance [sharing of documents with Beirut]

· General oversight of documenting USA events for University Archives [maintaining and sending programs, menus, etc. to Beirut archivist.]

· Data entry: Expense reports, receipt gathering

· Travel and accommodations coordination

· Answering general office emails and voicemail (transcript requests, employment and degree verifications, student inquiries, etc.)

· Maintenance, scanning, and labeling of archival materials

· Staffing for office and NYC based events and board meetings (receptions, check-in, set up, etc)

· Collaborating with office/operations assistant as needed

· Assist with special projects as needed

American University of Beirut jobs