Executive Assistant & Coordinator

Hudson & Nine, a highly creative, boutique event design and production firm, is seeking an exceptional Executive Assistant to support our Founder & Creative Director. This role combines essential EA and personal support while offering exposure to the design, sales, and coordination work that supports leadership.

We’re looking for someone super smart, calm under pressure, design-oriented, and ready to jump in wherever needed. No job is too small, and no detail is too big. If you're ambitious, resourceful, and obsessed with BOTH AESTHETICS and SPREADSHEETS, read on.

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• What Makes This Role Special *

Working side-by-side with an award-winning Creative Director and CEO, this is a rare opportunity to learn the business from the inside—design, production, planning, client communications, budgeting, and more.

It is perfect for a motivated go-getter who thrives in fast-paced environments, loves problem-solving, and wants to grow into a high-level coordinator or producer. A passion for design, MATH, organization, and beautiful work is essential. (We mean it: mood boards, spreadsheets, and basic accounting are a big part of this job.)

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• Key Responsibilities *

Executive & Personal Support

Calendar, email, and schedule management

Personal errands and task coordination

Office organization and general administrative support

Project & Design Coordination

Research, vendor sourcing, product comparisons

Budgeting, cost tracking, and financial organization

Creating and managing complex spreadsheets

Assisting with decks, presentations, and mood boards

Client communication and meeting prep

On-site assistance at events and installs

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This is a hands-on, in-person role requiring flexibility, impeccable taste, and a No-Ego “get it done” attitude.

• The Ideal Candidate Has *

2 years experience in event production, interior design, or creative operations

Strong MATH skills and financial intuition

Proficiency with Excel and comfort building detailed spreadsheets

Excellent verbal and written communication

Ability to craft beautiful presentations in PowerPoint

Working knowledge of Adobe Creative Suite (Photoshop, Illustrator, InDesign)

High aesthetic IQ, meticulous organization, and a passion for design

Ability to multitask, stay calm under pressure, and anticipate needs

A collaborative spirit and willingness to wear many hats

• Requirements *

Full-time in-person work in NYC

On-site availability for nights and weekends for events, installs, and client meetings

Remote work is not applicable for this position

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To Apply

Applications will be reviewed only with submission of a cover letter and a portfolio (if applicable). We want to know who you are, what you bring to the table, and why you think you’re the right fit for Hudson & Nine.

Please visit www.hudsonandnine.com before applying—we want candidates who are passionate about events and what we do.