Marketing Operations Coordinator

About the Job

The Marketing Operations Coordinator is responsible for managing the end-to-end workflow of product samples and supporting all aspects of in-house and external product photography production. This role serves as the operational hub between Marketing, Merchandising, Product Development, Sales, E-commerce, Creative, and photography partners, ensuring products are available, organized, photographed on schedule, and returned efficiently.

The ideal candidate is highly organized, detail-oriented, thrives in a fast-paced retail environment, and enjoys balancing logistics with creative production.

What You Will Do: (including but not limited to)

Sample Management

• Own the sample lifecycle from request through final return.
• Receive, inspect, catalog, tag, and organize all marketing and photography samples.
• Maintain accurate sample inventory and tracking using spreadsheets, PLM, Monday.com, or similar tools.
• ·Coordinate sample requests across Marketing, E-commerce, Sales, PR, Product Development, and Licensing teams.
• Receive & ship for photography, trade shows, media opportunities, and influencer partnerships.
• Monitor sample availability and proactively resolve scheduling conflicts between business priorities.

Photography Coordination

• Prepare shot lists based on seasonal calendars and marketing priorities.
• Organize products by style, color, size, and photography sequence.
• Support stylists, art directors, and retouchers to ensure efficient photography operations.
• Coordinate photography calendars and communicate schedule updates to stakeholders.
• Verify all required images have been captured before samples leave the studio.

Marketing Operations Support

• Partner with Creative, E-commerce, Merchandising, and Brand Marketing teams to prioritize photography needs.
• Track seasonal marketing deliverables against timelines.
• Coordinate photography needs for:
• E-commerce product pages
• Amazon
• Wholesale retailers
• Digital advertising
• Social media
• Email marketing
• Catalogs
• Packaging
• Sales presentations
• Help maintain seasonal marketing calendars.

Asset Management

• Coordinate image delivery from photographers and retouchers.
• Communicate delivered assets to stakeholders.
• Reconcile images delivered from third party partners.
• Assist with image requests from internal departments and external partners.

Qualifications/Requirements

• Bachelor's degree in marketing, Fashion Merchandising, Business, Communications, Retail Management, or related experience.
• 0–3 years of experience in marketing coordination, sample management, studio operations, creative production, merchandising, or photography production.
• Experience within apparel, footwear, or accessories strongly preferred.
• Exceptional organizational and project management skills.
• Ability to manage multiple deadlines simultaneously.
• Comfortable working in both office and studio environments.
• Ability to lift and move product boxes and sample racks (up to 30 lbs).
• Preferred experience with Microsoft Office (Excel, PowerPoint, Outlook), Google Workspace, Adobe Creative Cloud (basic knowledge), Digital Asset Management (DAM) platforms , Monday.com, Asana, Airtable, or similar project management tools, PLM or PIM systems, Shipping platforms (FedEx, UPS).

What We Offer

At ULAC, we are committed to supporting the well-being and professional growth of our employees. Our comprehensive benefits package for all New York & New Jersey-based employees includes:

Medical, Dental, and Vision Insurance

Access to quality health care coverage with a variety of plan options to fit your needs.

Fitness Reimbursement

Reimbursement is for eligible health and wellness programs to encourage a healthy lifestyle through our medical benefits plan.

Short-Term and Long-Term Disability Insurance (100% Employer Paid)

Income protection to support you during unexpected health challenges, 100% company-paid.