Special Events Coordinator

Kiwi Partners • Full-time • Remote (Nashville, TN, US) • 8m ago

Title: Special Events Coordinator

Status: Full-time, exempt position

Location: Remote

BRIEF DESCRIPTION OF THE COMPANY: The T.J. Martell Foundation is the music industry’s leading foundation that funds innovative medical research focused on finding treatments and cures for cancer. Since our formation in 1975, we have raised more than $280 million in support of medical research grants at leading institutions across the United States. We conservatively estimate that our awards have unlocked approximately $1 billion in additional funding for our research scientists from sources such as the National Institutes of Health. To learn more about the T.J. Martell Foundation and our life-saving mission, please go to www.tjmartell.org.

BRIEF DESCRIPTION OF THE ROLE: The T.J. Martell Foundation is seeking a talented and enthusiastic individual to join our nonprofit organization as a Special Events Coordinator. In this role, you will work closely with the management team assisting in planning events, meeting scheduling and coordination, data entry, and preparing reports that support our mission, engage stakeholders, and generate vital resources. This is an exciting opportunity to showcase your coordinator skills while contributing to our meaningful cause. This position will report to the Special Events Manager and work closely with the CEO and Operations Manager and supports many components of the organization.

PRIMARY FUNCTIONS AND DUTIES: The Special Events Coordinator will be accountable and responsible for managing various operational aspects to support the achievement of the mission and goals of the foundation outlined by the board and CEO. This role has a strong focus on event planning, data entry, and preparing reports. These duties include:

Donor Data Management:

Manage affiliate contact information and other relevant contact materials in donor management systems or databases.
Support Special Event Manager to ensure accurate and up-to-date donor data is captured during the event process.
Maintain & update donor database in Salesforce and pull reports as requested by the Special Events Manager.
Manage post-event follow-up and acknowledgement processes, including thank-you letters and donor recognition.

Event Planning and Execution:

Support Special Events Manager in planning, organizing, and execute special events, including fundraisers, galas, auctions, and donor cultivation events.
Support Special Events Manager with material preparation, participating in and taking meeting minutes for planning committee meetings.
Support Special Events Manager with coordinating logistics, such as venue selection, catering, audiovisual equipment, and event timelines.

Event Evaluation and Analytics:

Support Special Events Manager in event success and impact based on key performance indicators (KPIs), such as attendance, funds raised, and donor engagement.
Support Special Events Manager in analyzing event data and feedback to identify areas for improvement and implement changes in future events.

Budget Management:

Support Special Events Manager in managing event budgets and monitoring expenses and revenue targets to ensure events stay within the budget and meet fundraising goals.

Marketing and Communications:

Support Special Events Manager in creating event collateral, including invitations, event programs, signage, and promotional materials.

THE IDEAL CANDIDATE: The ideal candidate must possess a passion and enthusiasm for our mission and a desire to hold a career in nonprofit management. The minimum requirements include an Associate's degree and 1-3 years of operations experience, preferably within a non-profit, as well as the ability to attend meetings and events after traditional office hours, on occasion and with advance notice. Some travel as needed will be required for specific events and activities. An ideal candidate also must possess outstanding interpersonal, leadership and communication skills, strong critical thinking and time management skills and the capacity to work both in a team setting and independently to meet deadlines in a fast-paced operations role. This role will be expected to maintain confidentiality, comply with foundation policies and procedures, and adhere to the highest levels of professionalism in their dealings with colleagues and others on behalf of the foundation. Reasonable goals within the role would include successful event(s) execution, achieving fundraising targets, event promotion and marketing, and budget management.

Technical aptitude and proficiency in Microsoft Office is required. Prior experience with Salesforce and GiveSmart. Physical requirements include the ability to regularly sit, talk, hear, and answer phones, work at a desk and computer screen for extended periods of time, walk and occasionally carry/lift up to 30 lbs.

Compensation (range): $35,000 to $60,000 (dependent on geographic location and years of experience).
East Coast: Senior Level ($50,000-60,000) Junior Level ($40,000-50,000)
West Coast: West Coast: Senior Level ($55,000-$65,000) Junior Level ($45,000-55,000)
Southern US: Senior level ($45,000-55,000) Junior Level ($35,000-45,000)

INTERESTED CANDIDATES should submit a resume, cover letter which includes hours of availability, and list of references to: Laura Sliker- laura.sliker@arabellaadvisors.com. Resumes and applications will only be considered if submitted to the above contact. No phone calls or direct emails to individuals at the foundation, please. Screening of candidates has begun and will continue until the position is filled.