Executive Assistant to the CEO and CMO

Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Summary

• Provides executive support to the President/CEO and Chief Medical Officer. Responsible for oversight of the daily operations and special projects, coordinates and manages the business functions including donor and patient relationships. Serves as the primary point of contact for internal and external constituencies on all matters.

Responsibilities

• Responsible for efficient and effective administrative support for the office of the President. Demonstrates self-initiative in the proactive maintenance of business functions and special projects. Able to meet deadlines while handling a wide variety of tasks including confidential matters with sensitivity and discretion.

Serves as a liaison to the board of directors and senior management teams. Organizes and coordinates executive outreach and external relations efforts. Communicates directly, and on behalf of the President, with Board members, donors, Foundation staff, and others, on matters related to President's business initiatives.

Coordinates on/off-site meetings such as, Board Meetings and Leadership Meetings. Handles attendee invitations, agenda distribution, securing location, audio/visual, food/refreshments, etc. Attends meetings, records, dictates minutes as required. Adjusts work schedule to accommodate meeting dates and times.

Creates and edits reports and correspondences. Prepares professional presentations utilizing PowerPoint, Publisher and other desktop publication applications. Work is accurate, clear, and understandable by the intended audience.

Arranges complex and detailed travel plans. Compiles documents for travel-related meetings. Completes invoice and check authorizations accurately and timely as appropriate.

Receives and screens visitors. Handles sensitive interpersonal matters with tact and skill. Refers inquiries to hospital personnel appropriately. Responds to inquiries timely and thoroughly.

Patient/visitor feedback is distributed appropriately to the directors of Patient Experience and Risk, and Quality Management. Patient concerns are entered in the hospital's incident reporting system.

Provides administrative support to other departments for special projects, or staff coverage when needed.

• Credentials:

Education or Equivalent Experience

Associate of Arts or Science - required

Education Specialization: Equivalent Experience and 2+ years experience supporting C-Level Executives, preferably in a non-profit organization

Bachelor of Arts or Science - preferred

Education Specialization: Equivalent Experience and 2+ years experience supporting C-Level Executives, preferably in a non-profit organization

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.