Awarded Inc. Magazine's Best Workplaces 2022, 2023 & 2024!
AccountingDepartment.com is the leader in outsourced virtual accounting services for businesses - and our family is growing! Perhaps your next career adventure awaits!
AccountingDepartment.com never settles with status quo. We strive to make sure our staff have plenty of opportunities that broaden skill sets and ultimately enhance career satisfaction while working here. If you're someone who wants to make a difference, is a confident communicator, loves a good challenge, and happily embraces change, then we sound like a perfect match!
It's been an exciting 20 years at AccountingDepartment.com! We hope you will join us as we continue this exciting revolutionary journey we are on.
In this role, the Marketing Assistant, will be fast-thinking, eagle-eyed, roll-up-your-sleeves professional reporting directly into the Marketing Director. The right fit for this role will know how to hustle, always keep many balls in the air, and be a positive and engaged contributor to the bustling department of 5. This is an ideal position for someone who has an interest in marketing and sales with a love of organization and efficiency.
Key Functions:
- Attend marketing and sales meetings, taking careful notes, assigning tasks and managing agendas and key items (bonus if you’re familiar with EOS and/or ninety.io)
- Act as key point person to work with internal accounting department on behalf of marketing and sales activities, such as creating, tracking and managing expense reports and payables across the department
- Gather various data sources to populate into relevant systems. Prepare weekly and monthly reports to support the teams. Support research and analysis projects as needed
- Act as point person for events and logistics, i.e. reservations, booking, shipping, and logistics as well as act as bridge between department and external event teams for communication all deliverables, registrations, and deadlines
- Manage weekly website edits and updates to staff pages using HubSpot
- Basic editing of marketing video contents to add captions or other support as needed by Content Manager
- Research and track annual PR and award deadlines and requirements
- Support marketing and sales groups with additional tasks and projects as needed
Key traits we’re looking for:
- Ninja note-taking skills & follow through: This role will take a lot of notes at every meeting and follow up by assigning key tasks and takeaways to each party responsible. Making sure everyone knows what to do and when its due by is mission critical to this role.
- Administrative Competence: Expense reports? Contact Management? Event logistics? No sweat. Filing, compiling information, submitting documents, securing reservations, and setting follow up tasks is the norm for you.
- A love of data: This role will take on a large share of the gathering and compiling of data for weekly and monthly reports. You’ll be comfortable pulling data, reviewing it for accuracy, and asking questions and presenting preliminary information to ensure our reporting is seamless.
- Comfort communicating with professionals at all levels: This is a flat company—meaning you’ll be in meetings with the Directors, co-Founders, and other professionals on a regular basis. We want to hear what you think and your input is invaluable, so the right person will feel comfortable speaking up from day one.
- Growth-mindset: We’re rapidly approaching 200 people at this company and the sky is the limit—which means everything is constantly growing and changing. It’s a great place to be if that’s what you’re looking for—but you need to be open to changes and growth-focused speed to be successful here.
- Proactive Passion for your work: We’ll paint it done but you’ll only be successful if you really care about what you’re doing. See something that hasn’t been pointed out but is noteworthy? If you’re the type who will speak up and bring it to the table, this is the right place for you.
- No task too big or too small: You’ll be just as happy filing expense reports for the Sales team as compiling big data sets to analyze competitors and clients. This team is agile and fully integrated—no one is above any job here.
Technical and Functional Skills We Are Looking For In The Perfect Candidate:
The ideal candidate will have 1-2 years’ experience reporting on Marketing, Sales metrics and 1-2 years’ of event deliverables experience, thrives in dynamic, fast-paced environments and can work autonomously while maintaining a resilient attitude.
- Grit: Motivated self-starter with a positive, can-do attitude. Demonstrates GRIT in overcoming obstacles and accomplishing tasks.
- G: Expresses Gratitude and appreciation for the contributions of team members, fostering a positive and collaborative work environment
- R: Demonstrates Resilience, flexibility, and determination while autonomously managing high-priority tasks and projects in an ever-evolving, dynamic work environment
- I: Unquestionable commitment to upholding the highest standards of Integrity, ethical behavior, and transparency in all business practices
- T: Proven ability to contribute effectively to organizational and team objectives through strong Teamwork skills
- Proven experience with planning, coordination, and execution of various events, showcasing the ability to manage logistics and ensure successful outcomes.
- Technology savvy and experience with Google Analytics, semRush, ahrefs and other SEO/PPC-focused programs
- An understanding of EOS fundamentals/structure
- Proven ability to juggle multiple tasks and priorities simultaneously in a fast paced environment
- Sharp, quick, organized and good communicator - both verbal and written
- Thorough note-taking, filing, and document management
- Keen attention to detail
- Excellent follow up skills
- Experience working with vendors of all personalities
- Forward thinker, proactive and strong problem solving skills
- Familiarity with HubSpot is a huge plus
- Comprehensive Microsoft Office skills for Word, Excel, and PowerPoint
If these are the things that you are passionate about and excite you, then we should talk!
Working at AccountingDepartment.com, LLC
The people at AccountingDepartment.com, LLC are passionate about their work and are driven by innovation. Each and every day we strive for excellence. Our work environment is equal parts casual and professional. We’re serious about our business and delivering the best service to our clients, but we also make it a priority to keep things fun and exciting.
Benefits include:
- Work from home, W-2 position
- Compressed work week option available
- Generous vacation and paid holidays
- Group Medical, Dental, Life, Vision, Accident Insurance
- 401(k) plan
- Participation in a company wide annual bonus incentive plan
- $25 monthly internet stipend
- Virtual employee groups, clubs, and activities throughout the year
- Casual dress
How to become part of our future success:
If you believe you have what it takes to assume this new role, you must submit a resume and cover letter explaining why you’re the perfect fit for this position. Kindly include your salary requirements in the cover letter. Only candidates that submit these criteria will be considered.
- AccountingDepartment.com is an equal opportunity employer that does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or any other basis protected by law. Employment at AccountingDepartment.com is based solely on a person's merit and qualifications.
