Coordinator, Marketing & Events

Community Foundation of Sarasota County Job Profile Title: Coordinator, Marketing & Events

Date: 12/1/25

Reports to: Manager, Events & Special Projects

Status: Non-Exempt

Purpose

Responsible for performing a variety of administrative and clerical tasks within the Strategy & Communications team with a focus on quality coordination of internal communications, along with some external communications, keeping CFSC brand reputation a primary focus throughout all.

Responsibilities/Essential Functions

? Facilitate execution of key deliverables related to events and marketing efforts, providing the department advanced notice of deadlines for delivery of materials within the foundation as well as with external partners, including media, various vendors, and nonprofit organizations. This includes advance preparation of content, advertisement, and event deliverables for the department to be aware of, and occasionally direct fulfillment of materials with those partners.

? Provide support for foundation-hosted programs/events, including coordinating registration, tracking guest registrations/RSVPs, creating nametags, fulfilling content of PowerPoint slide decks or other print and digital materials used prior, during, and after our programs/events.

? Facilitate tracking and delivery of CFSC materials for the fulfillment of sponsor benefits with partners, not limited to display advertising, banners, attendee gifts, or other items.

? With direction from Manager, Events & Special Projects, facilitate detailed administrative processes organization-wide to track staff event attendance and calendar management.

? With direction from Manager, Communications, maintain digital channels including website, blog, social, email marketing and other digital media. Provide timely and accurate drafting, proofing, editing and formatting of materials (electronic & hard copy) representing CFSC to the public.

? Present materials to supervisor and/or other team members, including Vice President, Strategy & Communications, prior to publication. May also ensure timely and accurate delivery of materials to external partners (including printers, graphic designers/media) and nonprofit organizations.

? Complete pre-defined reports on metrics related to social media and digital communications.

? Create new or update existing department procedures, with focus on process improvement.

? Utilize foundation software and other tools to track data and produce reports.

? Perform a variety of tasks including expense reports, budget tracking, check requests, scheduling meetings; backup phone support to CFSC receptionist; other duties as assigned for the team or the foundation based on business needs.