Events Assistant

About The Role

We’re looking for a highly organized and energetic Events Assistant to support the planning and execution of a wide range of events—from corporate meetings and trade shows to internal team gatherings and branded experiences. This role is perfect for someone who thrives in a fast-paced environment, loves details, and enjoys being part of creating memorable experiences.

Key Responsibilities

• Assist in the planning, coordination, and execution of virtual, in-person, and hybrid events
• Manage event logistics including venue research, vendor coordination, catering, shipping, and on-site support
• Create and manage event timelines, run-of-show documents, and checklists
• Track budgets, invoices, and expense reports
• Help with event registration, attendee communication, and follow-up
• Support promotional efforts including email invites, social media, and on-site branding
• Maintain event supplies and inventory
• Coordinate with internal teams such as marketing, sales, and operations to ensure alignment
• Assist with post-event reporting, surveys, and analysis

Qualifications

• 1–3 years of experience in event coordination, marketing, or administrative support
• Strong organizational skills and attention to detail
• Excellent written and verbal communication
• Ability to juggle multiple projects and deadlines
• Comfortable with tech platforms such as Zoom, Eventbrite, Google Workspace, and basic design tools
• Willingness to work flexible hours, including occasional evenings or weekends for events
• Positive, proactive attitude and a team player mindset

Nice To Have

• Experience with CRM or marketing automation tools (e.g., HubSpot, Salesforce)
• Background in hospitality, PR, or brand activations

Skills: administrative support,event coordination,event registration,brand activations,technical proficiency,crm tools,internal team coordination,zoom,catering,tech platforms,marketing automation,venue research,project management,tech platforms use,budget tracking,tech platform proficiency,events,hospitality,social media promotion,organizational skills,communication skills,promotional efforts,technology proficiency,eventbrite,marketing,marketing automation tools,organizing,budget management,internal coordination,time management,event logistics,team collaboration,social media promotions,pr,verbal communication,vendor coordination,google workspace,communication,branding,crm,basic design tools,technology platforms (zoom, eventbrite, google workspace),design tools,multitasking,attention to detail,written communication,logistics management,tech platforms usage,catering management,email marketing,technology platforms,customer relationship management (crm),social media